Monthly Calendar With Hourly Time Slots planning appointments. Organize the appointments and events with this clear planning date template, featuring monthly and weekly opinions and week day plans broken down in hourly period slots. Outlook's Calendar view defaults to 30-minute intervals. That means when you create a new appointment, Outlook automatically allows 30 minutes. If most of your meetings run 30 minutes long, the.
Trying to work through your colleagues’ availability on multiple calendars within Outlook can be a little tricky (to say the least). Whether you’re trying to line up calendars internally, send availability for future engagements, or send an invite for an important meeting, Outlook has a user-friendly feature to help simplify the process. By following these simple steps, you can use a Microsoft Outlook Meeting Poll to send a clean, professional invite to anyone you’d like.
If you don’t have the FindTime add-in installed, find it here.
Step #1: Initiating the invite
Within outlook, open a new email template.
Once opened, at the top right of the window you’ll see “new meeting poll”
Step #2: Adding “attendees” to the Meeting Poll
Required attendees go on the “To” line
Optional attendees go on the “Cc” line
Once attendees are added, you’ll be able to quickly see when everyone is either available (green), tentative (yellow) or busy (red)
Step #3: Selecting availability
Within the “New meeting poll”, select the duration of the meeting, time zone, date and then click on the time slots you wish to add to the invite. Once complete, hit “next” This will give you a consolidated list that will look something like this:
Step #4: Sending the invite
Outlook Calendar Time Zone Setting
Once availability has been selected and added to the body of the email, your email will look similar to this:
At this point, all you have to do is add the meeting details or relevant information to the email and get it out!
Outlook Calendar Time Intervals
Microsoft Outlook is part of the Office 365 suite of productivity tools! Contact us at [email protected] or 303-974-6881 to learn more about Microsoft Outlook and the benefits the entire Office 365 can bring your business!
Matt Dixon, PEI